If you’ve been good about backing up your iOS devices to iTunes on your Mac or to iCloud, give yourself a gold star! Both backup destinations are fine, but there’s one potential downside to iTunes backups: they can consume a lot of space on your Mac’s drive. In iTunes, go to iTunes > Preferences > Devices, where you’ll see all the iOS device backups that iTunes has stored. If there are multiple older backups or any for devices you no longer own, you can get rid of them. Control-click the offending backup, and choose Delete. Or, if you want to check how large a backup is first, instead choose Show In Finder, and then in the Finder, choose File > Get Info. When you’re ready, move the selected backup folder to the Trash.
On the face of it, Apple’s Find My iPhone feature does what it says. If you lose your iPhone, you can identify its last known location by looking in the Find iPhone app or on the iCloud Web site, and you can make it play a sound. It’s great for tracking down a missing iPhone, whether you misplaced it in the house or left it behind at a restaurant.
But Find My iPhone does much more! For starters, it works with nearly any Apple device. You can use it to locate a missing Mac, iPad, iPod touch, Apple Watch, and even AirPods. Find My iPhone also helps protect your data if a device is stolen. It even works with Family Sharing to locate devices owned by anyone in your family—a boon to any parent with a forgetful teenager.
You must turn on Find My iPhone before your device goes missing!
- In iOS, tap Settings > Your Name > iCloud > Find My iPhone and enable Find My iPhone. (On the iPad, it’s called Find My iPad.) Also on that screen, turn on Send Last Location. Finally, go back to the main level of Settings, tap Privacy > Location Services, and make sure Location Services is turned on.
- On the Mac, open System Preferences > iCloud and select the Find My Mac checkbox—if you see a Details button beside Find My Mac, click it and follow its instructions for setting necessary preferences.
Be sure to practice viewing where your devices are located and playing tones on them so you’ll know what to do if a device goes missing.
Find My iPhone has a few tricks up its sleeve for when you want a device to show a message or if you think it was stolen:
- Lost Mode: When invoking this mode for an iOS device or Apple Watch, you’ll be asked to enter a phone number where you can be reached and a message. After that, Lost Mode will kick in as soon as the device is awake and has an Internet connection. Anyone who tries to use the device will see your message along with a place to enter the device’s passcode. If you get it back, you can enter the passcode to dismiss the message and use it normally.
- Lock: Available only for the Mac, the Lock feature enables you to protect an entire Mac with a 4-digit custom passcode. You can also enter a message that will appear on the Lock screen. This is a good choice if you think you’ll get your Mac back but would prefer that nobody mess with it in the meantime. Note that if you lock a Mac, you can’t erase it, as discussed next, so lock it only if you think it can be recovered.
- Erase: Even if your device has an excellent passcode or password, you might worry that a thief will access your data. Fortunately, you can erase your device. Erasing a device makes it impossible for you to see its location in Find My iPhone, so it’s a last-ditch effort.
- Activation Lock: If the stolen device is an iOS device or an Apple Watch, when you turn on Find My iPhone, you also enable Activation Lock. This feature prevents someone who has your passcode but doesn’t know your Apple ID and password from turning off Find My iPhone, erasing the device, or setting it up for a new user. In other words, Activation Lock makes it so there’s little reason to steal an iOS device or Apple Watch, since the stolen device can’t ever be used by anyone else. If you get the device back, you can restore your backup—you do have a backup, right?
Find My iPhone works only while the device has power, so if you think you’ve mislaid a device, try locating it right away, before the battery runs out. But even if you are unable to retrieve a lost device, you can prevent others from accessing your data or taking over the device.
We’ve been hearing reports from people whose Macs have been locked remotely via Find My Mac, with the criminals responsible holding access to the Mac hostage until they receive a ransom in Bitcoin. First, if this happens to you, do not pay the ransom! Any Apple Authorized Service Provider (like MacExperience) or Apple Store can unlock your Mac for you if you bring it in and provide proof of purchase. Second, if you ever used your iCloud password on another site, change it immediately, since if that site was hacked, your iCloud account is now vulnerable. Unfortunately, Apple’s two-factor authentication, which is otherwise great, does not currently protect against this problem! Learn more at TidBITS.
Running out of space on an iPhone or iPad is frustrating. You can’t take new photos, some things don’t work, and iOS nags you about “managing” your storage. Thanks, Apple—we know our devices are nearly full, but clearing space isn’t necessarily easy!
What can you do? You have two options: delete apps and cull data from within apps. Before we start down those paths, let’s figure out where to focus.
Navigate to Settings > General > Storage & iCloud Usage. In the Storage section, tap Manage Storage. You see a screen that shows how much space you’ve used and how much is available, along with a list of apps and how much space they and their data occupy.
Tap any app to see more details about how much space it occupies, and, if it’s not a built-in Apple app, an option to delete it. If there are apps in this list that you never use, delete them. Start at the top of the list and work your way down. Remember, you can always re-download apps from the App Store app.
For Apple apps that can’t be deleted, and other apps you don’t want to delete, this list is useful for identifying where you can trim data quickly. The most likely culprits are video, audio, and photo apps, including Apple’s TV, Music, Podcasts, and Photos. Messages may also appear here, thanks to photos and videos in your conversations.
How you remove data from within an app varies widely, but here are pointers for common Apple apps:
- For Apple’s Music, TV, and Podcasts apps (but not iBooks), you can delete data from within the Storage screen. Navigate into that app’s listing, and swipe left on any item to reveal a Delete button. iOS shows the data hierarchically, so in Music you can, for instance, delete All Songs, everything by an artist, a particular album, or just a specific song. (You can also delete data within each app, but it’s easier in the Storage screen.)
With Photos, what you can do depends on your setup:
- If you aren’t using iCloud Photo Library, photos go in your Camera Roll album and can build up there. Sync them to Photos on your Mac via iTunes, and then delete them from the iOS device. You can sync an album of favorites back if you have space.
- If you have subscribed to iCloud Photo Library, make sure to turn on Optimize iPhone/iPad Storage in Settings > Photos & Camera. That stores small thumbnails instead of full-sized images. If you’re low on space, Photos automatically uploads full-resolution originals to iCloud and then replaces them with smaller thumbnails on your device. Even thumbnails take up space, though, and there’s no way to reduce that space further.
In Messages, you have two choices. You can either delete a conversation wholesale (it’ll remain on your Mac) by swiping left on it in the message list, or you can navigate into a conversation, tap the i button, and scroll down to the list of images and attachments. Tap and hold briefly on an image or attachment to bring up buttons for Copy, Delete, and More. Tap Delete to remove just that file, or tap More to select multiple items (tap each one to give it a blue checkmark) and then tap the trash icon in the lower-right to delete them all.
Some apps may download a lot of media as you watch or listen but not delete it later or give you an interface for doing so. In such a case, your only option is to delete and reinstall the app, which recovers space but may result in the loss of some settings.
As a final note, when you’re ready to replace this iPhone or iPad, come on in to MacExperience and consider getting one with more storage!
It seems that we can’t go a week without hearing about some new security breach involving tens of thousands or even millions of passwords. That’s why it’s essential that you use strong passwords of random characters (and manage them in a full-featured password manager like 1Password or LastPass or, for a more basic approach, iCloud Keychain). But many major Internet companies like Apple, Google, Facebook, and Dropbox offer an option for a higher level of security, called two-step verification.
With a normal account, a bad guy has to get only one thing—your password—to break in. With an account that’s protected by two-step verification, however, breaking in becomes far more difficult. That’s because logging in requires both your normal password and a time-limited one-time password that is generated by a special authentication app or sent to you in an SMS text message or via email. What’s important about these secondary passwords is that they’re valid only for a short time and they can be used only once. You have to enter these secondary passwords only the first time that you log in on a particular device or in a particular Web browser, so they are just an occasional extra step, not a daily inconvenience.
Sites that offer two-step verification will provide setup and usage instructions, but the basics are as follows. You’ll enable two-step verification in the account settings, and then tell the site how you’ll get the one-time password when you want to log in, generally providing your phone number or email address. For services that use an authentication app like Google Authenticator, Authy, or 1Password, you’ll have to scan a QR code on screen or enter a secret key—either way, that seeds the app with a value that enables it to generate a valid one-time password every 30 seconds. Make sure to record any backup codes the site provides; they’re essential if you lose access to your phone or your email.
When it comes time to log in to a service protected by two-step verification, you’ll enter your username and password as you normally would. Then, you’ll be prompted for a one-time password, and the service will either send you one via SMS or email, or require you to look it up in your authenticator app. Since a bad guy who might have obtained your normal password would also have to intercept your text or email messages, or have stolen your mobile phone (and be able to get past its passcode), you’re far, far safer.
Most sites that use two-step verification don’t require that you enter a one-time password on every login, since that would be overkill. It’s also unnecessary to enable two-step verification for every account you might have—there isn’t much liability to someone logging in to your New York Times account since they couldn’t do anything diabolical once in. For more-important accounts—email, social media, cloud services, banking—you absolutely should use two-step verification for added protection so a bad guy can’t impersonate you to your friends, receive email-based password resets for other sites, or access your most important data.
You may also hear the term two-factor authentication, which is even more secure than two-step verification when implemented correctly. That’s because two-factor authentication combines something you know (your password) with something you have (such as a secure token keyfob that generates time-limited one-time passwords) or something that’s true of you (biometric info like a fingerprint or iris scan). It might seem like using your iPhone to get a text message or run an authenticator app qualifies, but if you end up doing everything on a single device that could be compromised, it’s not true two-factor authentication.
Regardless of the terminology, going beyond a single password, no matter how strong, significantly increases your security, and you would be well served to employ such a security technology for your most important accounts. To learn more about why strong passwords are necessary, using password managers, and even more details behind two-step verification and two-factor authentication, check out Take Control of Your Passwords.
It's already here: macOS Sierra. Some of you have downloaded it already, and some of you are waiting to see what bugs people might be reporting. But, Apple has released the next version of Mac's operating system, now called "macOS" to match iOS, watchOS, and tvOS. As with the last few versions—Mavericks, Yosemite, and El Capitan—the new macOS 10.12 Sierra won’t force you to change how you use your Mac, but it does bring a bunch of features that you might enjoy.
Most exciting among Sierra’s new capabilities is the addition of Siri—you can finally talk to your Mac just like your iPhone. You can ask Siri to open apps, display certain files in a folder, check how much drive space you have free, and adjust settings, plus carry out tasks with Siri that you already do on the iPhone, such as searching Google, checking the weather, making reminders, and looking up sports scores. Invoke Siri by clicking its Dock icon and wait a moment, and you’ll get a list of fun and serious suggestions for things you can ask. For an organized directory of questions Siri understands, click its Dock icon, and say “What can I ask you?”
iCloud Drive becomes significantly more interesting in Sierra, thanks to an option to sync your Mac’s Desktop and Documents folders to iCloud. Once they’ve uploaded, you can access their contents not just on any other Macs you may have, but also on your iOS devices and the iCloud.com website. Note that the actual Desktop and Documents folders then move from your home folder to the iCloud Drive volume (choose Go > iCloud Drive to open it). Beware that enabling this option may require paying for more space on iCloud Drive.
People who work back and forth across a Mac and iPhone or iPad may also appreciate Universal Clipboard, which synchronizes clipboard contents to all your devices in the background. Copy a phone number from an email message on your Mac and a few seconds later you can paste it into your iPhone’s Phone app (press for a second or two in the white space above the numbers, and then tap the Paste button that appears—useful, eh?).
Being able to open multiple pages in separate tabs is standard fare in every Web browser, and Apple added tab functionality to the Finder several years ago. If you like tabs in Safari and the Finder, you’ll be pleased to hear that Sierra makes it so almost every app that can open multiple document windows can do so in tabs as well. Apps won’t have to change; just look in the File, View, and Window menus for tab-related commands.
Those who have become accustomed to the security of using Apple Pay from an iPhone or Apple Watch to pay for a burger at McDonald’s or groceries at Whole Foods will be able to bring the same level of security to many Web transactions. With Safari in Sierra, on websites that accept Apple Pay (which a lot), you’ll be able to enter your payment info with Touch ID on your iPhone or with a paired Apple Watch. Much as it may seem odd to complete a transaction on your Mac using an iPhone or an Apple Watch, the Touch ID fingerprint sensor is a key aspect of how Apple Pay remains secure.
The final big-deal feature in Sierra, called Optimized Storage, has a number of options that you can enable in the redesigned System Information app—look in Window > Storage Management. Designed to free up space on Macs with relatively small drives, Optimized Storage can remove the local versions of files stored in iCloud (including older files of your Desktop and Documents folders; make sure you have a good backup to be safe!). You can download one if needed by double-clicking its icon. It removes already watched movies and TV shows from iTunes along with email attachments from Mail, all of which you can download again if necessary. It can delete files from your Trash after they’ve composted for 30 days, and it helps you reduce clutter on your Mac by identifying large files so you can consider deleting them manually.
Sierra boasts plenty of other features too, such as Auto Unlock, which eliminates the need to enter a login password if you’re wearing an associated Apple Watch. Then there’s Picture in Picture, which floats a resizable video window from Safari or iTunes in any corner of your screen while you pretend to get work done. Finally, of Sierra’s bundled apps, Photos sees the most changes, with improved automatic recognition of faces, plus object and scenery recognition.
Although Sierra won’t run on every Mac that’s compatible with El Capitan, it will run on MacBook and iMac models released in late 2009 and later, and on MacBook Air, MacBook Pro, Mac mini, and Mac Pro models released in 2010 and later. It will be a free upgrade and will be the default on every new Mac sold after its release. We’re looking forward to playing with all the new features and with Siri in particular—tune in for more details in the coming months!
Summertime = vacations. And vacations = lots of pictures. Here is a tip on maximizing space on your iPhone or iPad.
Under Settings on your iOS device, you have the option to turn on your iCloud Photo Library. This allows Apple to automatically and securely upload all of your device's images and video up to iCloud*. If your Apple ID is linked to more than one Apple device, you will be able to see your images and videos on each device.
- Launch Settings
- Tap Photos & Camera
- Turn on iCloud Photo Library
- Select Upgrade Options if more iCloud storage is needed
- Select Optimize iPhone Storage
Once you complete this step, iCloud will automatically replace full-resolution photos and videos with optimized versions, storing only the most recent images locally**.
*Apple now offers 50GB of extra iCloud storage for $0.99 a month. **It does take some time for these changes to take place, depending on the amount of photos you have. Once you have completed the above steps, give it at least 24 hours to show a difference in storage space available.
Not only is it easy to create and edit reminders, but you can also share and collaborate on lists with anyone else in the world, even if they don’t have an Apple Device with them. All they need is an iCloud account.
To be clear, you cant invite others to share your Reminders lists from your iPhone, iPad or iPod touch. You have use your Reminders app on the OSX version 10.8.2 or later. If you don’t use a Mac computer, you can access Reminders from iCloud.com. Just log in using your iCloud account information. Most people’s iCloud account is the same as their Apple ID (the account info and password used to buy music and apps).
1. Launch Reminders app on OSX or iCloud.com
2. Create a list you want to share with others.
3. Hover over the right side of the list you want to share and select the broadcast icon that appears
4. Enter the iCloud connected email address for anyone you want to invite to the list.
Once you’ve shared a list, the person or people you are sharing with can see all of your archived items, plus the current list. They can also edit the list. So, if you share a grocery list with your spouse, the two of you can add or remove any items. It is as if you are sitting in the kitchen together while making the list.
When a person accepts your invitation to share a Reminder list, you will receive an alert on all devices that feature the Reminders app.
All changes that are made to your list will be immediately viewable in our iOS Reminders app. So, if your spouse makes a note on one of your items, you’ll know about it before putting it in the cart.
You can remove someone just as easily as you invited them. Hover over the broadcast icon again and click on their name. Select “Remove” and you're done. They will no longer have access to your list. However, all of their changes will remain on your list.
How to set up an alternate iMessage email address. From an iOS device:
1. Select the device you wish to change.
2. Go to Settings > Messages > Send & Receive > add another email
3. type the email you want to add.
4. Wait for a verification email from Apple. In the verification email you will need to follow the Link.
If you are wanting to change the email address for messages on your computer...
1. Launch Messages.
2. choose messages from the menu bar.
3. Select Preferences
4. select accounts
You hear about iCloud, but do you know what it can do? Photos When you have iCloud turned on, taking a picture with your iPhone will automatically put the image in your iPhoto on your iMac or MacBook. This allows you to edit, organize and store your photos in multiple places or to clear space on your iPhone when the images are safely stored elsewhere.
Music/Videos/iTunes If you have a collection of iPods, iPads and iPhones, your iTunes purchases can be instantly downloaded to all devices when you buy something or you can keep your purchases in the cloud and have them available for download across devices. So you can start a TV show on your iPhone and finish it later from your iPad.
Did You Know: iTunes Match will let you backup all of your music, not just your iTunes purchases, and make them accessible in the cloud for just $24.99 a year. So if you have a lot of CDs you have imported or songs you’ve purchased from another site, you may consider this small investment should you suffer a stolen computer or a hard drive failure.
Calendar The Calendar is one of the most underused features of Apple devices. You can share calendars with other members of your family or work, you can have multiple color-coded categorical calendars for yourself and set reminders so you don’t forget the time of a child’s baseball game. With iCloud you can simply add an event and it will sync with other devices so spouses can be on the same page.
There are plenty of other great uses for iCloud including documents and your apps. To find out more visit Apple’s iCloud page.
To find the right Apple products and accessories for your and your family’s needs, stop into the MacExperience for friendly, helpful advice from our Apple Certified staff.
- Photos and videos in the Camera Roll
- Device settings (for example: Phone Favorites, Wallpaper, and Mail, Contacts, Calendar accounts)
- App data
- Home screen and app organization
- Messages (iMessage, SMS, and MMS)
- Visual Voicemails
- Plug your iOS device into your primary computer via the provided cable.
- Open iTunes.
- Right-click (or Control click) on your iOS device in the iTunes Source list.
- Choose "Back Up" from the iTunes device shortcut menu.